Making a physical backup of the data generated in a small business is a necessity that many small business owners overlook. But neglecting to make data backup a priority is inherently risky since theft, system failure, or damage can easily compromise the data stored on a computer. Moreover, making a physical backup of data means that valuable information can be moved off-site, safe from things such as fire or flooding.

There are several methods of transferring your backup files to another media. Here are a few of the most popular options:

• USB. Yes, this is a good one. Personally, I keep a 2GB memory key permanently inserted in my computer. Apps that want to do recurring backups (like Quicken) write their data there, and I use the USB key for all the mission critical backups that I’d need if my computer unexpectedly burst into flames.
• CD-Roms/DVD. What makes this method popular is that it is inexpensive and easy. But it is probably one of the most unreliable methods of data backup. CDs have a limited shelf life, are easily damaged, and are often rendered “unreadable.” If you plan on using this method, you should make several copies and check the CD afterward to make sure the information is accessible.
• External hard drives. They’re so big and cheap you can afford to own several and back up your data to different drives on alternating days for virtually bulletproof coverage.
• Online backup services. Do an online search for data backup services and several companies will pop up. While this may seem like an attractive option, there are many security issues involved. Before you choose this method, consider how sensitive is your data. You should also research different companies. Find out how long each one been in business, what security systems they have in place, and ask for references. Another good one: Mozy, a cheap and dependable online backup solution.

Your data backup is as good as the method you choose. Do your research to determine which method is right for you and your business.

As computers play a bigger role in our lives, the information we store on them becomes increasingly important. For small businesses, data loss can be disastrous; for home computers, it can be heart-breaking.

Most of us know how important it is to backup files, but don’t know how to begin. Today’s backup software makes protecting your data easier and more convenient than ever before—giving you the tools to perform backups how, where and when your needs require.

But, as with all software, the data backup choices are as diverse as the people who use them. Choosing the right backup program can be complex and confusing-that’s where we can help.

What to Look for in a Data Backup Software

You need backup software that is reliable and simple to use or you won’t use it. Below are the criteria many industrial experts used to evaluate data backup software:

• Feature Set - Backup software features should go beyond standard copying of data files; backup software should be flexible enough to meet your needs. First-rate data backup software allows you to schedule both full and custom backups; backup only what you want and when you want.
• Ease of Use - A computer novice should be able to install and use the backup software without help. The control panel should be intuitive, convenient and should offer easy backup scheduling for automated backups.Some backup programs are designed for advanced computer users, not novices; we comment on this in the backup software reviews.
• Backup and Restore - Your backup should be simple to set up and easy to restore. Accessing restored data should be automatic, and the backup should preserve original data files and paths. Restored backup files that don’t preserve original file organization are nearly worthless; you’ll have to reorganize all your restored data to access it conveniently. Consider self-checking backup software that compares the backup to the original to verify accuracy (backup verification). Look for backup software with a range of backup choices: full, incremental, differential and individual file backups. A complete system backup (Image Backup) is also a valuable asset, as is the ability to create a boot disk.Also, consider backup software that can compress data for compact storage. If security is an issue, choose backup software that protects withpasswords and encryption.
• Help Documentation - Backing up and restoring your data can be complex. Help files should offer clear, step-by-step instructions and troubleshooting tips. The language should be simple to understand and the help information should be well organized so you can find answers fast.

Whether its corrupted data, viruses, or your computer just calls it quits, with the right data backup software, you’ve got it covered.